Enjoy GRAND Magazine

for grandparents & those who love them

family reunion

Posted on March 27, 2024 by Pat Burns in Family, family vacation, fun, kids, REUNION

Check List For Planning A Family Reunion


Check List For Planning A Family Reunion

  1. Set a Date

  • Choose a date that works for the majority of family members.
  • Consider holidays or long weekends for better attendance.
  1. Create a Budget

  • Determine the overall budget for the reunion.
  • Break down expenses such as venue, food, decorations, and activities.
  1. Compile a Guest List

  • Create a comprehensive list of family members to invite.
  • Gather contact information for easy communication.
  1. Choose a Venue

  • Select a location that accommodates the expected number of guests.
  • Consider accessibility, parking, and facilities.
  1. Accommodations

  • If necessary, arrange hotel accommodation for out-of-town guests.
  • Negotiate group rates if booking multiple rooms.
  1. Plan Meals

  • Decide on catering, potluck, or a combination of both.
  • Consider dietary restrictions and preferences.
  1. Activities and Entertainment

  • Plan games, activities, or entertainment suitable for all ages.
  • Include icebreakers and team-building activities.
  1. Send Invitations

  • Design and send invitations well in advance.
  • Include RSVP details and any necessary information.
  1. Decorations

  • Plan simple decorations to create a festive atmosphere.
  • Consider personalized items like family banners or photos.
  1. Create a Schedule

  • Outline a schedule of events for the reunion.
  • Include time for socializing, meals, and organized activities.
  1. Communication Plan

  • Establish a communication plan to keep everyone informed.
  • Utilize social media, email, or a dedicated website for updates.
  1. Capture Memories

  • Arrange for a photographer or set up a designated photo area.
  • Consider creating a family scrapbook or video montage.
  1. First Aid and Emergency Plan

  • Have a basic first aid kit on hand.
  • Know the location of the nearest medical facilities.
  1. Plan for Kids

  • Organize activities specifically for children.
  • Ensure there is a designated area for kids to play.
  1. Plan for Inclement Weather

  • If your event is outdoors, have a backup plan for bad weather.
  • Consider renting a tent or securing an indoor venue.
  1. Transportation

  • Provide information on local transportation options.
  • Arrange carpools if needed.
  1. Souvenirs and Favors

  • Consider providing small souvenirs or favors for attendees.
  • Personalized items can make great keepsakes.
  1. Clean-Up Plan

  • Arrange for a clean-up crew or volunteers.
  • Ensure the venue is left in good condition.
  1. Follow-Up

  • Send thank-you notes to attendees and volunteers.
  • Collect feedback to improve future reunions.

Lastly, don’t forget to plan for older and other people who may have special needs.

 

 

Pat Burns

About the author

Pat Burns is the co-founder of the Orange County Children's Book Festival, a celebrity journalist, film reviewer and a consultant for nonprofits

Only $ 6.95

A Special eBook for New and Expecting GRANDparents

My Grand Baby ebook cover